Asset Tracking and Auditing

Instaweb have worked with Parago Software Ltd for over 6 years as an authorised partner. We provide auditing and asset tracking solutions to schools and academies in the UK.

Parago provides a web based solution that enables us to record and store information for your entire school. All data is stored in secure data centres across the UK. This allows you peace of mind that in the event of a disaster or emergency. Your inventory of assets can be accessed from anywhere you have internet access.

There are two versions of its software. School Inventory Manager and Academy Asset Manager. Both solutions are accessible via desktop browser and mobile app. We’ve outlined what functions are available with both solutions.

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IT and Inventory Management

  • Insurance: Relate your premium to your asset estate value, and sleep better knowing you can quickly and accurately make an insurance claim should the worst happen
  • Procurement and resource planning: If you can see what IT and general inventory you have, you won’t waste money buying things your school doesn’t need. Produce short and long term procurement forecasts through our integrated customisable reporting system
  • Audit and asset tracking: The mobile app makes it easy for you to move inventory from room to room and update its location. Laborious asset audits are firmly relegated to the past with our smartphone application technology
  • Staff and Student Asset Management and Loan Pool: Simplify the process of assigning devices through smartphone technology and keep a full audit trail.
  • Software Asset Management: Make informed decisions by seeing which software titles are really being used and maximise the value from your software investment
  • Links to Accounting System: Time saving links to leading accounting solutions such as PS Financials
  • Business Continuity Plan: Supports your recovery process by providing room values for insurance, asset lists for areas of the school to create temporary classrooms, insurance and facilities reports
  • PC and Laptop discovery agent: MSI files deployed to discover full specification of individual devices and installed software
  • Document and Photos: Add multiple photos and documents to rooms, inventory and pupils.

Mobile Technology

  • Device deployment: To simplify the process of assigning one-to-one devices to students and teachers
  • Inventory tracking: It is easy for you to identify and move inventory by scanning barcodes or through cut and paste. Simply add, edit and update your data whilst on the move
  • Inventory auditing: Laborious audits transform into 10 minute per room updates (on average) using the automated audit mode. Identify moved and missing inventory
  • Images and documents: Attach multiple photos and documents to inventory, rooms, staff and pupil records with ease
  • PAT Test recording: Save time by PAT test recording and auditing simultaneously. Log PAT test results
  • Helpdesk: View, reply, assign, update and close tickets on the move.

Premises Management

  • Schedule maintenance to grounds, buildings, rooms, vehicles and equipment
  • Schedule checks for asbestos, legionella, water filters etc
  • Plan works schedule decorating, window, flooring, building and land works
  • COSHH, fire & risk assessment check dates
  • Room dimensions with electrical and plumbing details
  • Store images and documents
  • Mass edit and update feature for completed works
  • Schedule PAT testing
  • Email alerts and reporting
  • Integrates with Helpdesk to manage staff requests and tickets.

Contract Management

  • Supplier contract details and ledger code
  • Dates start and finish
  • Schedule service dates and prompts
  • Auto renewal dates
  • Termination notification date and notice period
  • Document storage
  • Email alerts and reporting.

Helpdesk Ticketing

  • Link to portal for staff and students
  • Target tickets to individuals and teams
  • Customisable ticket layout by teams
  • Smartphone management of tickets
  • Relate tickets to inventory or building infrastructure
  • Mass edit, assign, update, merge and reply to tickets
  • Screen and report updates on outstanding tickets
  • Central management for MATs and districts
  • Customisable reporting system.

Room and Asset Booking

  • No limits on numbers or types of bookable assets
  • Shared calendar
  • Customised booking forms for different asset groups
  • Portal login for staff
  • Categorised assets and rooms
  • Reserve multiple assets simultaneously
  • Vehicle booking alongside MOT dates and services
  • Administrative approval.

To find out more about asset tracking and auditing solutions please contact us to discuss the options available and book a demo. Book a Demo

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